If you've worked with Revit for any length of time and have been on a project with multiple buildings, I'm sure you've realized that each building will likely have similar details between them. If the documentation sheets are kept in each building, you soon realize that you are going to have duplicate details in each project to manage. In the past with other software platforms, you could simply link in each detail multiple times and be done with it. In Revit, the project tends to bog down with multiple links of individual details and linking in one project with many details doesn't help.
I've seen some creative ideas to get around this dilemma. One method involved creating a separate project with floor plans having multiple Dependent views cropped to individual details. Then, linking in this project to each individual building and creating more views you could start to reference details that are similar.
Another method is to link each building into a master site project and create all documentation in this master project. Depending on the size, this method can become sluggish as well. It also requires you to have views setup in advance in each building for reference in the master. Also, you inevitably have 2 copies of Revit running simultaneously for both the master site and individual building file. Again, more duplicated work.
What if I told you we could have the best of both worlds when it came to these details? If you haven't heard of Revolution Design, allow me to introduce you to a tool they have which solves this dilemma.
Revolution Design's - Revit Worfklow "autoLink"
This tool has the potential to save your team a lot of time and headaches.
Project model A = One of our buildings on a campus
Project model B = Our master set of similar details shared by each building
Using Workflow with it's autoLink function, I've built a detail bubble that will be placed in "A". The autoLink tool will allow me to place this special bubble. Next, I link into model "A", model "B", without needing to show it in any views. Finally, I'll type into the autoLink detail bubble, the detail number and sheet number of the corresponding detail from "B". When I tell autoLink to update linked references, the detail bubble is linked up with the corresponding view from "B". Using the detail view reference ID, if the detail number or sheet number for the view in project "B" ever changes, the bubble in "A" will be updated as well. Now, I can setup sheets in "A" as place holders for the sheets in "B".
I'd recommend you check out this tool! There are other more obvious uses for autoLink too, this just happens to be the obscure use for it. Revolution Design makes some other highly useful tools as well that are worth taking a look.